How to Connect a Printer Using LAN: A Simple Guide


Connecting a printer over a LAN (Local Area Network) is a smart way to share one printer with multiple computers in your home or office. It helps save money, time, and makes printing from different devices much easier. Here's a step-by-step guide to help you set it up.

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🖨️ What You Need

Before you begin, make sure you have:

  • A LAN-enabled printer (with Ethernet port or Wi-Fi support)

  • A router or switch to connect devices

  • An Ethernet cable (if connecting wired)

  • A computer on the same network

🔌 Step 1: Connect the Printer to the Network

Option 1: Wired Connection

  1. Plug one end of the Ethernet cable into the printer.

  2. Plug the other end into your router or network switch.

  3. Turn on the printer. It should automatically connect to the network.

Option 2: Wireless (Wi-Fi) Connection

  1. On the printer’s display panel, go to Network Settings or Wi-Fi Setup.

  2. Select your Wi-Fi network and enter the password.

  3. Once connected, the printer will display its IP address.

🖥️ Step 2: Find the Printer’s IP Address

You can usually find the IP address on the printer’s display or by printing a Network Configuration Page from the printer settings. This address is needed to add the printer to your computer.

đź’» Step 3: Add Printer to Your Computer

On Windows:

  1. Go to Control Panel > Devices and Printers > Add a printer.

  2. Choose Add a network, wireless or Bluetooth printer.

  3. Wait for Windows to detect the printer. If it doesn't show up, click The printer I want isn't listed.

  4. Choose Add a printer using a TCP/IP address.

  5. Enter the IP address of the printer and follow the instructions.

On Mac:

  1. Go to System Settings > Printers & Scanners.

  2. Click the + button to add a printer.

  3. Select your printer from the list or go to the IP tab.

  4. Enter the printer’s IP address and add it.

âś… Step 4: Test the Connection

Once the printer is added, print a test page to make sure everything is working properly.

đź‘Ť Final Tips

  • Make sure your printer and computer are connected to the same network.

  • Keep the printer’s firmware updated for better performance.

  • Assign a static IP address to the printer if possible, so it doesn't change every time it restarts.

Connecting your printer over LAN gives you the flexibility to print from any device on your network without plugging in cables each time. It's easy to set up and perfect for both home and office use.

Let me know if you want this turned into a downloadable PDF or used in a blog post!

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